Bring people, policies and workforce compliance into focus. Structured workflows designed to support UK sponsor licence duties, right to work obligations and employee relations.
ValueLegal is designed to help UK enterprise HR teams manage compliance with guided review steps, document templates and audit-ready record-keeping.
Review Checklist:
UK and EU workforce regulations place specific obligations on employers. Manual processes make it harder to track deadlines, maintain records and demonstrate compliance when it matters.
UK employers must verify every worker's right to work before employment starts. The Home Office can impose civil penalties of up to £60,000 per worker for repeat breaches of these obligations.
Ref: Immigration, Asylum and Nationality Act 2006
Organisations holding a sponsor licence must report changes in a sponsored worker's circumstances to the Home Office. Late or missed reporting can result in licence downgrade, suspension or revocation.
Ref: gov.uk sponsor duties guidance
Under UK GDPR, certain personal data breaches must be reported to the ICO within 72 hours of becoming aware of them. Organisations need documented processes to meet this timeline.
Ref: UK GDPR, Article 33
Disciplinary and grievance processes require careful documentation. Incomplete records make it harder to demonstrate that fair procedures were followed if a matter is referred to a tribunal.
Ref: ACAS Code of Practice
ValueLegal provides guided steps, document templates and audit-ready records for employee relations, sponsorship duties and workforce administration.
HR or a manager logs the employee matter - a disciplinary concern, a grievance, a visa expiry or a policy question - into a structured workflow.
"Employee has raised a grievance about their line manager..."
Illustrative
ValueLegal presents a review checklist aligned to your policies, ACAS codes of practice and relevant UK employment guidance. Each step is documented as you go.
Step 1: Acknowledge in writing Step 2: Arrange meeting Step 3: Record outcome and next actions
Illustrative
Every interaction, decision and outcome is logged with timestamps. If the matter is later reviewed, your documentation is already in order.
Records logged: 12 actions Documents generated: 3 Timeline: complete
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The Platform
Centralised employee records and structured workflows that support compliant decision-making.
Track deadlines, audits and regulatory requirements with configurable alerts.
Generate, store and manage policies and employee records in one place.
Visibility into compliance status, outstanding actions and record completeness.
Organisations that hold a UK sponsor licence have specific duties set out by the Home Office. ValueLegal helps you track deadlines, maintain records and document the actions required to meet these obligations.
Reference: gov.uk - Sponsor duties and responsibilities
Sponsors must keep copies of documents for each worker, including passport, visa, contact details and role information. Records must be available for Home Office inspection.
Certain changes must be reported to the Home Office, including if a sponsored worker is absent without permission for more than 10 consecutive working days, or if their role changes significantly.
Sponsors are expected to have HR systems that track sponsored workers' immigration status and visa expiry dates, and to carry out right to work checks in line with Home Office guidance.
The Home Office can downgrade, suspend or revoke a sponsor licence if an organisation does not meet its duties. This can affect all current and future sponsored workers.
ValueLegal provides workflow tools and record-keeping features that support sponsor licence compliance. The platform does not submit reports to the Home Office on your behalf or provide immigration advice. Your legal and compliance teams remain responsible for meeting sponsor duties.
Employment law and workforce regulations differ between the UK and each EU member state. ValueLegal approaches each country's requirements individually rather than applying a single framework across all jurisdictions.
EU country modules are configured as part of your implementation. Confirm specific country availability and scope during your demo.
Each workflow references your organisation's policies and relevant UK or EU guidance. Decisions and actions are recorded as you go.
UK workflows are available now, with Benelux (Belgium, Netherlands, Luxembourg) as the EU priority. Additional countries are added as part of your implementation.
Every action is logged. If the matter is later reviewed by an internal team, a regulator or a tribunal, the records are already in place.
Scope: Coverage is agreed for your countries, workforce and workflows during implementation. ValueLegal is a software platform and does not provide legal or immigration advice.
Enterprise buyers evaluate software against their own security and data protection requirements. Here are common questions we address during evaluation.
ValueLegal is designed to process and store data within UK-based infrastructure. During your evaluation, we can confirm data residency arrangements for your organisation.
The platform uses TLS for data in transit and encryption at rest. Specific encryption standards and key management details are available on request during your evaluation.
Actions within the platform are logged with timestamps and user identification. This is designed to support internal reviews and regulatory enquiries.
The platform is designed with role-based access controls so that team members see only the data relevant to their responsibilities.
ValueLegal is designed to support organisations in meeting their UK GDPR obligations, including record-keeping and data subject request handling. The platform does not replace your data protection officer or legal counsel.
Yes. We provide security questionnaire responses and relevant documentation during the evaluation process. Contact us to arrange access.
A comprehensive overview of the current Right to Work requirements, including digital verification methods and common pitfalls that lead to civil penalties.
Read ArticleHow structured compliance workflows compare with manual processes for UK businesses, and what to consider when evaluating a system-driven approach.
Read ArticlePractical steps for embedding GDPR compliance into your organisation's DNA, from employee training to automated data lifecycle management.
Read ArticleBook a 30-minute demo and we will walk through your specific compliance requirements - sponsor duties, right to work, employee relations or all three.
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